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There are some document management software that are available online. But, before proceeding to buy one, it is useful to have a better understanding of the concept of version control or revision control.
revision control is a feature that allows computer users to keep track of their files over time. This is important so that a user may get back to his previous working version on condition he messes up. In more technical terms, revision control is the management of revisions made on the same information unit. This is frequently employed by engineering and software development companies to hold track of the ongoing development of their digital documents. Document changes are identified through a “revision number” or “revision level” which is an increment in the linked number or letter code of a document. what is more, the name of the individual who is responsible for a revision is also shown in the revision control code. For example, a digital document is assigned a revision code number “1.” When changes are done to this document, its revision code number is incremented to “2″. Revision control features are integrated into different software types like spreadsheets, word processors like MSWord and Koffice and various content management systems. With this trait, a computer user is able to revert or go back to a previous revision or page in order to correct any error made.
Revision control is an important implement especially for computer software engineers and software developers. It enables the former to keep track and control changes made on source codes. Developers of software applications also utilize it to support documentation, source codes and configuration files. The majority of developers make multiple copies of various program versions while working on updates and software issues like bugs. These bugs are present only in several versions so when locating them, all versions of the software would have to be run. The practice of retaining multiple copies of programs is usually done in large software companies. However, this practice is heavily criticized for its incapacity.
A centralized model is traditionally used by software developers wherein all revision control functions are made on a shared server. In this set-up, two developers who make changes on the same file at the same time may end up overwriting the work of the other. In order to elude this occurrence, file locking is implemented. Files are locked to allow only one user to access it in any given time.
When selecting which among various document management software to buy, make sure to select one that is able to provide the needed version control advantages. This document management software is beneficial even for people who are not developing software applications as it may be used to keep backup files especially concerning ongoing tasks.
Tags: best document management software, document management software, document management software for business, document management software for your business, document software
Posted in Business · February 11th, 2010 · Comments (0)
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